General
- The Provisions of this Part A apply to all expenses reimbursable by the Branch.
- “Travel” expenses mean air or vehicle travel, taxis and parking.
- All air travel and accommodations must be booked by the staff of the Branch, who may be contacted at (403) 263-3707. Only air travel booked on the basis of the least expensive reasonably available advance booking (economy class) is reimbursable. Fees for the preselection of seats for flights under three hours and additional luggage fees are not reimbursable. Missed flight costs or change fees are not reimbursed.
- Vehicle travel is reimbursed at the rate in the Alberta Government Travel Policy, to a maximum of the least expensive reasonably available advance booking air fare (economy class).
- Administrative expenses are limited to long distance telephone, long distance fax and photocopying charges. Only long distance line charges for telephone and fax, and photocopying at the rate of $.22 per page, are reimbursable. Overhead charges are not reimbursable.
- All requests for reimbursement shall be submitted promptly, in writing on the Expense Reimbursement Form, contain a breakdown of all expenses accompanied by receipts, and be signed and dated. Details of any expenses for which receipts are not available shall be provided and may be reimbursed at the discretion of the Executive Director. Unless otherwise stated below, requests for reimbursement must be submitted no later than 1 month following the end of the fiscal year (August 31) of the Branch in which the expenses are incurred.
- The Executive Director may make exceptions to these policies when it is considered in the best interests of the Branch to do so.