Reimbursement of Expenses

Committees

1. The expenses of a Committee must not, without the prior approval of the Executive Committee, exceed the Committee’s budget. 
2. Whenever possible, Committees which include members from more than one centre shall meet via conference telephone or videoconference. Members resident in Calgary and Edmonton should attend the South or North Branch offices, respectively, for conference calls. Conference calls may be booked by contacting the staff of the Branch at (403) 263-3707. 
3. Meetings in person shall be held, whenever possible, in the South or North Branch offices. Reasonable food costs will be covered from the Committee’s budget. 
4. If required, travel and administrative expenses will be reimbursed from the Committee budget. 
5. Requests for reimbursement must be submitted no later than 2 months following the Committee meeting for which they were incurred or for August meeting, by September 30 to align with fiscal year end reporting. 
6. The Executive Director may make exceptions to this policy when it is considered to be in the best interests of the Branch.