Sections
Section funds and records
All section registration fees, dues, food payments and all other section funds shall be deposited to section accounts maintained and administered by the Branch. Any interest earned on section funds shall be credited to the Branch.
The Branch shall maintain and administer financial books and records for each Section.
Cheques issued on Section accounts shall be signed in accordance with the same policies and procedures in place regarding execution of cheques on behalf of the Branch.
Budgets, financial statements and contracts
A budget for the operation of each Section shall be prepared by the Section executive and shall be submitted to the Executive Director by the end of June of each year.
The fiscal year of each Section is from September 1 to August 31. Budget allocations are made on a fiscal year basis with expenditures being charged to the fiscal year in which the liability is incurred.
A review of the Section financial accounts shall be prepared on an annual basis prior to the Annual Meeting of the Branch.
No contracts or commitments of any nature, whether written or verbal, shall be entered into on behalf of the Branch or any Section, by Section executives or any member of a Section. Any contracts or commitments sought to be entered into for the benefit of the Section and its members shall be submitted to the Executive Director. The Executive Director or the Executive Committee may approve the entering into of any contract or commitment and any such contract or commitment shall be executed in accordance with these policies and procedures.
Section expenses
The expenses of a Section shall not exceed the funds maintained by the Branch on behalf of a Section. The expenses of a Section may not exceed the amounts budgeted by a Section, unless otherwise approved by the Executive Director.
All receipts and invoices for expenses incurred by each Section shall be forwarded to the Branch office and such expenses will be paid from the Section’s funds.
Section meetings should be held, whenever possible, in the South or North Branch offices. Reasonable food costs will be paid from the Section’s funds.
Any expenses, payments or donations to be made by a Section, other than for payment of food and beverage, administrative and distribution expenses or speakers’ gifts, shall first be approved by the Section executive.
Reimbursements to individuals of expenses incurred on account of Section activities will be made in accordance with the Branch’s Reimbursement Policy for Expenses. Payment of expenses will be paid from the Section’s funds.
Any travel arrangements required to be made in relation to Section activities, must first be approved by the Executive Director. All approved travel arrangements must be made by the Branch. Payment of travel expenses will be paid from the Section's funds.