General and Administrative Policies
Fiscal Year
The fiscal year of the Branch and the Sections is from September 1 to August 31. Budget allocations are made on a fiscal year basis with expenditures being charged to the fiscal year in which the liability is incurred.
Financial Statements
Detailed financial statements shall be provided on a monthly basis to the Executive Committee. Audited financial statements (not including Provincial Sections) shall be prepared on an annual basis prior to the Annual Meeting of the Branch. Following approval by the Executive Committee, the audited financial statements shall be presented to the Board and the annual meeting of the members.
Reimbursement Procedures
The Branch is dependent upon volunteers and the contribution of time and energy by its members. All reasonable and necessary expenses incurred in conducting authorized and proper work of the Branch may be reimbursed in accordance with the Branch’s Reimbursement Policy for Expenses. The Reimbursement Policy for Expenses shall be approved by the Board and any amendments to the policy shall be approved by the Board.>
Alberta Law Conferences and Events
Proposals, including budgets, for an Alberta Law Conference and similar major or largescale events shall be prepared and proposed after consultation with the Executive Director and shall be submitted to the Executive Committee a minimum of three months prior to the start of the meeting.
Any proposed contracts or commitments in relation to events, either verbal or written, shall first be approved by the Executive Director. Execution of any contracts shall be in accordance with these financial policies and procedures.
All funds, registrations and grants, received in connection with any meeting of the Branch shall be deposited to the accounts maintained by the Branch.