Place of Meeting. Meetings of the Members may be held at the place within Alberta and at the time the President determines.
Annual Meeting. The President must call an annual meeting of Members not later than May 31 of each year.
Special Meeting. The President may call a Special Meeting of the Members at any time. The President shall call a Special Meeting of the Members upon receipt of a written request for the same signed by at least the lesser of (i) fifty (50) Members or (ii) Five (5%) percent of the Members. The written request shall set forth the reasons for calling such meeting.
Notice of Meeting. Notice of the time and place of a meeting of Members must be sent to each Member and Director not less than 14 days prior to the meeting. A Member may waive, in any manner, notice of a meeting of Members. Attendance of a Member at a meeting of Members is a waiver of notice, except where a Member attends the meeting for the express purpose of objecting to the transaction of any business on the grounds that the meeting is not lawfully called.
Chairperson and Conduct of Meeting. The chairperson of any meeting of Members shall be the first mentioned of the following officers present and willing to act: President, Vice President, Treasurer, Secretary, and Past President. The chairperson of any meeting of Members will conduct the proceedings at the meeting in all respects. The chairperson’s decision on any matter or thing relating to procedure is conclusive and binding on the Members.
Adjournment. With the consent of the Members present at a meeting of the Members, the chairperson may adjourn the meeting to another fixed time and place. If a meeting of the Members is adjourned by one or more adjournments for an aggregate less than 30 days, it is not necessary to give notice of the adjourned meeting, other than by verbal announcement at the time of the adjournment. If a meeting of the Members is adjourned by one or more adjournments for an aggregate of 30 days of more, notice of the adjourned meeting must be given.
Participation in Meeting. At the discretion of the President, a Member may participate in a meeting of the Members by electronic means, telephone or other communication facilities that permit all persons participating in the meeting to hear or otherwise communicate with each other. A Member participating in a meeting by electronic means, telephone or other communication facilities is deemed to be present at the Meeting.
Quorum. A quorum of Members is present at a meeting of Members if at least the lesser of the following is present at the meeting: (i) twenty five (25) Members or (ii) Five (5%) percent of the Members for the calendar year in which the meeting is held, as set out on CBA Alberta’s register of members. If a quorum is present at the opening of a meeting, the Members present may proceed with the business of the meeting, even if a quorum is not present throughout the meeting and such loss of quorum shall not invalidate any of the actions taken or business transacted at the meeting.
Voting. Voting at a meeting of Members must be by show of hands of those Voting Members present in person or by verbal poll of those present by telephone or other communication facilities. At every meeting of Members, each Voting Member present shall have one (1) vote. At every meeting of Members, all questions proposed for consideration of the Members must be decided by a majority of votes, unless the Act, the Application, the Act of Incorporation, the bylaws or regulations enacted by CBA National or the Bylaws otherwise require. Voting by proxy shall not be permitted.
